Set UP AN E-Mail Account IN Microsoft Outlook

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  1. In Microsoft Outlook, select Tools > E-mail Accounts.

  2. On the E-mail Accounts wizard window, select “Add a new e-mail account” and click Next.

  3. For your server type, select “POP3” and click Next.

  4. On the Internet E-mail Settings (POP3) window, enter your information as follows:

    1. Your Name: Enter your first and last name.

    2. E-mail Address: Enter your e-mail address.

    3. User Name: Enter your e-mail address, again.

    4. Password: Enter the password you set up for your e-mail account.

    5. Incoming mail server (POP3): The name of the incoming e-mail server:
    6. Outgoing mail server (SMTP): The name of the outgoing e-mail server:

      Please change “yourdomain” above to the name of your domain, without any spaces, so that it looks the same way as you type it in the browser when go to your WWW.

      E.g. if you type then the name of the domain is bitdesignstudio and the name of mail server is

  5. Click “More Settings.”

  6. On the Internet E-mail Settings window, select the “Outgoing Server” tab.

  7. Select “My outgoing server (SMTP) requires authentication.” and “Use same settings as my incoming mail server”.

  8. Click OK

  9. Click Next.

  10. Click Finish.


Storing messages on a server is useful if you need to read e-mail from more than one computer or if you need to manage a Spam Filter. When you log on to your account from a different computer, MS Outlook downloads messages according to the options you have set. You can store messages on a server.

To do that:

  1. In Microsoft Outlook, select Tools > E-mail Accounts.

  2. On the E-mail Accounts wizard window, select “View or change existing e-mail accounts” and click Next.

  3. Double click the e-mail account in account list.

  4. Click “More settings…” in popped up window with account settings.

  5. Click the Advanced tab, and then select “Leave a copy of messages on server”.

  6. Click OK.

Microsoft Outlook is a personal information manager from Microsoft, available both as a separate application as well as a part of the Microsoft Office suite. The current version is Microsoft Office Outlook 2010 for Windows and Microsoft Office Outlook 2011 for Mac.

Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note taking, a journal and web browsing.

It can be used as a stand-alone application, or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists and meeting schedules. There are third-party add-on applications that integrate Outlook with devices such as BlackBerry mobile phones and with other software like Office & Skype internet communication. Developers can also create their own custom software that works with Outlook and Office components using Microsoft Visual Studio. In addition, Windows Mobile devices can synchronize almost all Outlook data to Outlook Mobile.


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