Have you ever faced problem while sending large files in email? Or have you ever thought that some particular files are taking unnecessary space on the hard disk? There is a simple solution for all such questions, us File Compression feature of Operating System.
File compression is a default function is Operating System. In fact, it is functionality of the file system present and installed during the OS installation.
The most common file system used in Windows Operating Systems is FAT32 and NTFS.
NTFS is used in most of the Windows Operating systems as it provides Compression and encryption which are the best features to protect files and compress files on hard disk or while sending files online.
Many a times you must have found yourself in a situation where you are trying to send a set of important files and facing the error that the file size if too large and cannot be sent. In such scenarios you can use the file compression to send a set of files in one go. For an example, you have 100 Word files with images and a PowerPoint presentation which needs to be sent. Generally people send the file by selecting one file at a time which is a very tedious process and it can also increase the size limit decided by the ISP. So the simple solution is to Zip all the files in one folder and send it across to the require destination.
Here are some of the simple steps to do as mentioned above.
The first thing you would need a program which can be used to make a Zip folder for the selected files. WinZip is the most common software to do so. It is available free of cost which can be downloaded from various sources like download.com.
Once you have installed the WinZip, then you need to make a zip folder for all the required files. You can either make a zip folder for each file type or you can copy all the folders in one master folder and then Zip the master folder. The purpose will be solved either ways.
Select all the files like word file, image file and PowerPoint file and paste all these files into a master folder. You can also select the name of the folder as per your choice.
Now, Right Click on the created folder and then click on ‘Send to’ option. This will load a new pop up window with some options. Click on ‘Compressed (zipped) folder’. This will create a Zip folder for the selected folder in the same location where the master folder was present. This will also allow you to change the name of the folder, if you want to. Now you can send the same zipped folder as an attachment in your email with all the different files present in one single folder.