How To Write a Cover Letter for a Medical Coding Job

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When applying for a medical coding job a cover letter should be sent along with your resume. An effective cover letter should be specific to the position you are applying for, relating your skills, accomplishments, and experience to those noted in the job posting. Your cover letter is the first document your potential employer views, so make a good first impression!

STEP 1: Type your name, address, telephone, fax, and email address at the top of the page. Be sure to center this information. Then enter four spaces.

STEP 2: Type the date at the left-hand side of the page. Continue to type the rest of the letter on the left-hand side. Enter two spaces.

STEP 3: Type the employer’s name and address. If you only have the address of the company, then type ATTN: Human Resources. Enter two spaces.

STEP 4: Type the following: RE: Medical Coder position.

STEP 5: Type two spaces, and add the salutation, such as Dear Ms. Jones. Always include a colon after the salutation. If you do not know the name of the employer, then type “Dear Human Resource Administrator.” Enter two spaces.

STEP 6: Type the first paragraph of the body of the letter. This paragraph should explain what is your reason for contacting the reader, and why you feel you are qualified for the job. The following is an example: I am seeking the position of Medical Coder as advertised on March 29 in the “Pleasantville Times.” My qualifications for this position include five years in the medical field performing abstracting, coding, billing, and reimbursement in an outpatient setting. I am skilled in medical terminology, anatomy and physiology, ICD-9, CPT-4, HCPCS, and in all aspects of insurance including Medicare, Medicaid, and third-party payers.

STEP 7: Enter two spaces. Type the second paragraph of the letter. This paragraph should include a brief introduction of any degrees, awards, licensure, or achievements. The following is an example:  Currently, I have completed an associates of science degree in health information technology along with a 40-hour externship at Pleasantville Hospital. As of next month, I will be sitting for the Certified Coding Specialist exam (CCS-P).

STEP 8: Enter two spaces. Type the third paragraph of the letter. This is the closing paragraph and needs to include some sort of instruction the reader should take. The following is an example:  Although my enclosed resume clearly presents my qualifications, I would appreciate having the opportunity of discussing with you, in person, how my skills and abilities can best assist your Health Information department.  I look forward to hearing from you to schedule a mutually convenient appointment. I am very enthusiastic about the possibility of working at your facility.

STEP 9: Type two spaces and add the following sentence:  Thank you in advance for your time and consideration.

STEP 10: Enter two spaces and type your closing, which should be “Sincerely” with a comma placed after it.

STEP 11: Enter four spaces and type your full name along with any appropriate title.


* Keep your cover letter to one page.

* You do not have to list every detail included in your resume, just enough to pique the interest of the reader. Don’t embellish. I know this is difficult to do, but just try and stick with your skills and accomplishments.


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