Most small business owners don’t realize how many problems their paperwork chaos is causing.
In most small and medium businesses the business owner gets buried in piles of paper.
— Here’s Why Paperwork Chaos Is So Bad In Most Small Businesses
Everything that happens in your business creates a piece of paper within 30 seconds. Someone calls and you reach for a message pad or an order form. A sale is made and an invoice or receipt has to be created.
With so much paper flying around, and so much other business to take care of, it’s hard to process all this paper and ultimately file it to the proper location. Any one piece of paper may have to be handled by several different people as they perform the tasks related to that piece of paper.
If you need to find a particular document, your first task is to figure out whose desk it’s at now.
Managing all this physical paper — filing it, trying to retrieve it when needed – is a major time waster.
If you can eliminate the chaos of managing all your paper, you free up major blocks of time and energy to accomplish more important work.
With current network technology and cloud computing, you can inexpensively install a paperless office system. And you can do it in 24 hours without buying expensive equipment and software.
You’ll save huge chunks of time. And you’ll quickly find the documents you need, when you need them. They’ll always be in the right place.
— Bottom Line
You’ve probably seen the UPS commercials about logistics.
UPS argues that small and mid-sized businesses don’t need a large warehouse, distribution center, or global network to access the new logistics. They just need UPS. UPS has already built the systems.
By tapping into those systems, you can operate your business with the heft of a big guy, no matter how big you actually are.
UPS is right!
Exactly the same logic applies to paperless office systems. The systems exist. And they are easily and inexpensively available to small and mid-sized businesses.
By going paperless, you free up huge chunks of time.
You can spend that time growing your business!
You can start working on your business, not in your business.
You can analyze your business so you know, for example, which 20% of your customers are generating 80% of your profits. Then focus your efforts where they produce the greatest results.
Your small business achieves big leverage.
You’ll be growing your business income! And you’ll have less stress.