Monday, December 11

How to Keep a Desk Neat And Tidy

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One of the true marks of professionalism is a master of how to keep a desk neat and tidy. Regardless of the industry, occupation, or fiscal state, a tidy workspace is a valuable asset, one that enhances efficiency and efficacy, and that provides a positive return on investment within the context of time and effort. Despite the unrelenting insistence of many to maintain a messy space, organization is a crucial key to maximizing workforce effectiveness.

Organizational Accessories

The basic tenet of ergonomics is that office supplies, accessories, and furniture should conform to fit and complement their users, not the other way around. This can be an important realization in an effort to know how to keep a desk neat and tidy, because not every human being is naturally a perfectly organized person; in fact, it is likely that only a rare few are. The good news is that any reputable office supply provider should also offer organizational accessories that will make organizing files, projects, and other items much easier. These would include, but are not limited to: Tabbed sorters by date or other criteria, hanging folders, modular shelving, vertical document holders, horizontal tray systems, and other options.

Project Completion

The simple, brute-force truth behind how to keep a desk neat and tidy is that keeping projects completed and put away will typically be the best way to keep desk space clear and avoid falling into haphazard piles and overlapping project documentation. Hard, diligent workers who surpass quotas and deadlines will constantly be receiving new projects and dealing with them accordingly, rather than allowing preexisting task-oriented items to pile up and overwhelm.

Electronic Space

The digital realm is an office worker’s best friend, and this fact is perhaps made most relevantly obvious within the efforts behind how to keep a desk neat and tidy. Rather than have dozens of random papers strewn about, documents can be scanned and stored on a network drive. Rather than insist on printing off e-mails and trying to organize papers, the e-mail client can be used to organized the electronic documents for better results. Rather than constantly print every piece of information available and gather more upon more paperwork, as much useful documentation as possible should be stored, manipulated, distributed, and generally used electronically rather than physically. This was result in more efficiency, along with being much easier to keep organized, and obviously not taking up cluttered space on the desk.

In the long-term, knowing how to keep a desk neat and tidy comes with a mix of experience and prior knowledge. No matter how much an administrator is aware of all the “right” organizational accessories and digital tools, maximizing the efficacy of a workspace will still be an endeavor that needs to meet a particular worker’s individuality for best results. 

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