The growing capabilities of the digital world and even micro-computers to deliver information of all sorts to any electronic media paves the way to the idea of doing everything electronically. The concept to go paperless is almost at your fingertips but technological responsibility of this act to go paperless is still under consideration. Do we really have to go paperless?
The idea to go paperless maybe a bit weird or even scary at first but with the different existing trends in technological innovation and digital creations, you’ll soon give in to this normal possibility in this complex world of endless information. You may also be a classical fanatic that the idea to go paperless maybe a disturbing issue to you. In any case, just look at the brighter side of the situation and you surely could say that the idea to go paperless is never a problem but rather an intelligent solution to an all-time problem of global paper management.
Go paperless and save a lot of trees to be cut just to provide more reams of paper for you to use in a fast changing information world. The process lets you save in getting more storage materials for file collection and will make you realize the value of an electronic storage as an affordable way to save data.
Storing your files electronically means giving you the opportunity to personalize your data gathering and filing. A great plus factor here is that this will let you save some money as you will not need to hire an assistant or secretary to do it, unless you still want to.
Managing information in business, career or personal life may still be different from every manager or individual keeping the records. It is best to know and identify yourself whether you are a “piler” or a filer. A filer loves printing documents and keeping them in indexed catalogues, drawers and collecting bulk paper stuff for current and future references. A “piler” is one who loves storing information electronically.
It wouldn’t be a great problem for a filer to go paperless in the future as everything can be done with practice and a little more practice each day makes everything perfect. Start ignoring the urge to print everything you label as relevant. Save only those legal documents that require a valid original signature for official use. Start learning how to use Gmail with labels and David Allen’s GTD system to create digital files and folders within your Gmail inbox. Then you can effectively drag and get more folders and sub-folders from that email for a client or sub-folders for future transactions.
“Pilers” are considered more technological savvy than filers and the concept to go paperless is not new to them. Filers are also advised to use more productive software for systematic information management. Gmail with GTD collaboration is a great way to file documents. Utilize your emails effectively each day and label them according to purpose and group associated folders. You can also track down next actions and further progress of each project or emails you receive from your daily inbox. You can delete files or label them as “finished” once you have successfully completed the process.
Other tools such as eFax, Laplink and Adobe Acrobat’s full version would even help both the “pilers” and the filers manage information systematically and with less stress that the concept to go paperless is even promoted for the best benefits it could ever do to nature and the humanity itself in the realm of technological innovation.