Monday, December 18

How to Write Project Papers

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To work on a project and to prepare the paper on the project are different things. But, you can do it simultaneously and that helps you a lot. It speeds your things up and helps you to move forward in a more organized way.

  • At first, make a rough outline which will of course change as your work progresses. But, that doesn’t matter. It will give you the start.

  • Maintain a logical flow. If your outline is done properly, it will automatically be OK.

A project paper usually follows this conventional style-

  • Title Fly – A page displaying only the title. You should build your title around the five Ws: who, what, where, when, why and one H that is, how.

  • Title Page – A page displaying the title, identification of the writer and recipient, and date.

  • Authorization Message – It is included only when a message authorized the report.

  • Transmittal Message – A message transmitting the report. It will be of such a language as if you are handing over the paper in person. So, use conversational language. Here, you include some comments about the project paper which would have made in a face to face communication.

  • Table of contents, list of illustrations etc.

  • Executive summary – It is actually the report in miniature. Include all the major facts, analyses and conclusions. It should not be more than 1/8th of the total size of the report. In fact, 1/8th is sometimes too long.

In the introduction chapter, state clearly what your project is about. This will include the origin, objective, scope, problem history, methodology and limitation of the project. This chapter actually prepares the reader to receive the paper.

While writing the body, keep the following things in mind-

  • Report the facts as they are.

  • Beware of unreliable and unrepresentative data.

  • Do not oversimplify.

  • Do not interpret a lack of evidence as a proof to the contrary.

  • Do not compare incomparable data.

  • Consult with others.

The ending of the report achieves the purpose of the report. Use conclusion if the purpose of your project is to reach an answer. Use recommendation if the purpose is to determine a desirable action.

The items such as questionnaire, working papers which support the paper but have no specific place are placed into the appendix. The descriptive sources of secondary data will be in bibliography.

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