Time Management

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With hectic schedules and long list of pending tasks, time becomes an important factor. It becomes very important to manage time in order to keep up with the pace.
The first and the foremost task would be to identify the daily schedule in order to determine the time available in a day.

 List each and every activity at a micro level (to the minutest extent) with details of activities and subtask.

Next identify the task that can be eliminated and are time wasters.

Task can be classified as essential (unavoidable), need (necessary) and time wasters. Emphasis should be to identify and overcome time wasters.

Next make a tabular list of the major task that you do. E.g. Travelling, personal grooming, working in office/home, cooking, get-together / time with friends, shopping etc.

Against these write the amount of total time spend during the week for that particular task. For e.g. I might put 45 hrs against work in office.

Add the total hrs. The total hrs in 7 days of the week is 24*7=168.

If the time you spend is greater than 168, it means you are incorrectly estimating. One cannot work more than 24 hrs in a day or 168 hrs in a week.

If it is equal to 168, that means you are totally utilizing your time but can optimize time by identifying time wasters.

If it is less than 168 it means there are certain hours that can be utilized in some other meaningful activity.

Next, make a grid of the priority of task. Take one task at a time. Translate into a systematic approach and soon this would start reaping results.

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