How to Organize Written Work on Your Computer

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Organization is very important if you’re like me and write every single day. Where are you going to put it all? You need some method of keeping track of your articles, stories, essays, and reports. Let’s say one of the sites you write for crashes. Won’t you need a backup of your work? Some people don’t even save work to their computer once it’s been published to the web, which is a mistake because websites can crash or go out of business. But never fear: the power of organization will allow you to bounce back from a crash in no time.

First, you need to take a look at what you actually write about. For example, most of the articles I write for Helium are about Health and Fitness or Hobbies and Games. In my computer, I should definitely make two folders with those topics as my names, but I should also create folders for Arts and Humanities, Creative Writing, and the other Helium topics that I write to. This way, I can easily find an article because all of them will be sorted by topic.

However, not every Health and Fitness article is about the same thing. I write on a variety of Health topics from exercise tips to mental health. When organizing my folder system for my articles, I should create a sub-directory for each category of Health and Fitness that I write to, such as Exercise Tips, Mental Health, Diet and Weight Loss, and Other. This helps narrow-down my articles when I’m searching for something in particular about dieting or weight loss that I’ve already written. The narrower your directories are, the faster you can find your articles.

The most important thing about your folder system is that you can use it; by that, I mean that you should base it off what’s easiest for you. Maybe you like organizing your articles by when you wrote them instead of what they’re about. This is a pretty good method to use if you’re trying to see how much progress you’ve made with your writing over a given period of time; however, every document on the computer is dated, so you can always sort your articles by date just by clicking on the “details” button and sorting them by date created/modified.

That being said, what works for one person doesn’t always work for another. When I was writing my first novel, I had it saved on a 1-gigabyte flash drive. There was no folder; just the name of the book in capital letters so I could easily spot it when I opened my drive. However, I could find everything else on my thumb drive, such as articles, applications, and schoolwork because I was familiar with the system in place and the format of my drive. Now, let’s say I gave my “organized folder system” to the person sitting across from me in class. She might not be able to use it. Why? Because she didn’t create it, and therefore doesn’t immediately understand it.

In conclusion, the best way to organize your written work on your computer is to create a folder named “Writing” and then break up your writing into fiction and non-fiction, and go from there. You can find your articles faster with more sub-directories; however, you’ll need to spend more time creating those folders and saving articles in them. It all takes a little bit of time, but it’s definitely worth it once you see how easy it is to find everything that you’ve ever written on your computer.


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