Checklist for effective communication

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In simple words Communication is the sharing of ideas, opinions, or information with one or more people.

 Communication is interactive.

 Sending of a message isn’t enough; the message must be grasped, absorbed, taken in by the other person. Words alone, either spoken or written, don’t communicate. People communicate

  A Checklist for good communication

  • Plan all communications
  • Make sure that you have your message clear in your mind before you try to pass it on to others.
  • Phrase it in language that the receiver understands.
  • Be yourself – be natural – be relaxed.
  • Keep to the point – don’t ramble.
  • Be positive.
  • Put yourself in the recipient’s shoes – what are their needs, interests and motivations?
  • Keep asking yourself “Are they interested in what I am saying?”
  • Illustrate the points – use examples, anecdotes, visual aids.
  • Don’t be patronizing.
  • Avoid mannerisms.
  • Use paper for facts, but word of mouth for reasons.
  • Get the official story out first and ‘beat the grapevine”.
  • Ask plenty of questions (what, why, who, how, when, where?).
  • Be a good listener.
  • Judge the content, not the delivery.
  • Don’t over-react.
  • Listen for ideas.
  • Be flexible.
  • Work at listening.
  • Resist distractions.
  • Exercise the mind.
  • Keep an open mind.
  • Use the spare thinking time.

This is  check list to be followed if one wants to effectively communicate and get success in which ever field he /she endeavors.


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