How to Troubleshoot Your Own Business – Part One

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If you aren’t on ‘the floor’, that is in the thick of 

things, get there.  Get out of your office and onto the 

floor to see what is happening.

There is nothing more important than being ‘hands on’.

Managers can not be trusted to manage. This is because

‘having to work there’, needing ‘good relationships’

with employees, blind eyes are often turned.

This means you need a fresh pair of eyes.

One of the things these ‘fresh eyes’ will probably

see is that your business is overstaffed.

Your goal is to have one less employee than you need,

this forces ‘management’ to fill in while every worker

does a little bit extra.

Often the ‘manager’ is locked in his office dealing

with paper while your business goes to hell in a

handbasket.

Come down hard on the hiding manager when customers are

left on their own, or forced into long lines while cash

registers sit empty.

Managers who think being a cashier in emergencies is

not part of the job description can be dispensed with.

Remember, a manager is to manage the business not occupy

an office.

Having one less employee keeps your workers occupied.

It limits their opportunity to gossip, to fight, to

waste time.

Idleness among people who are only at the same place

because they work there often leads to conflict.

Once there is no idleness, conflict has little room to grow.

No employee is irreplaceable.  There should always be

those who can multi-task, who can step in to do what

needs to be done, then step back.

There should not be ‘extra workers’, but a floater

who can do a number of tasks.  For example, the

Assistant Manager who is also a bit of a techie.

Another thing ‘Fresh Eyes’ might see is that your

company is top heavy.

Having a Manager, a Deputy Manager, two Assistant

Managers, on and on, often means that they do nothing

except cash their pay cheques.

No one should be hired to see that others work but

have no work of their own.  Although moving one to

management is often done to avoid paying overtime,

it is extremely costly in not just monetary matters.

I have seen managers argue over which is their chair

because they have nothing to do.  Others who enter

their offices and never emerge.

What are they managing? The fish tank?

Your first step is to get to that One Less level where

efficiency becomes paramount, and pare management to

the absolute minimum.

The work ‘day’ is not written in stone. Nine to Five

is not a Commandment.  Implementing shift systems,

whether called Part Time or Flexitime should be

explored.

One must know when the busy times are, when the slack

times are, and create shifts as is needed.

Customers hate standing in line.

Take a supermarket, it’s crowded on Saturday morning.

Customers glance in, turn and go away. Others, on line,

abandon their carts and walk out.

If the entire front of the store is full of checkers and

every post is filled, well, there’s nothing more you can

do, you’ve got a terribly successful business.

But that’s  not the case, is it?

Seven aisles, four checkers.

Where are the others?

At lunch.

A wise manager would create shifts so there would be no

lunch break. The employee would work four hours and leave,

to be replaced by another.

If this were practiced at the supermarket I mention,

there would be seven moving aisles and customers who

see the crowd, but how fast it moves, would not be

dissuaded from entering.

This image can be translated to almost any occupation.

Lunch Breaks should never be a break in productivity.

It is better to double your staff and put them on

overlapping shifts then to close the office while

the only cashier who came to work this morning

enjoys her luncheon.

Unless you run a monopoly, no one has to do business with you.

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