How To Write a Cover Letter for a Medical Transcriptionist Job

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When applying for a medical transcriptionist job a cover letter should be sent along with your resume. An effective cover letter should be specific to the position you are applying for relating your skills, accomplishments, and experience to those noted in the job posting. Your cover letter is the first document your potential employer views, so make a good first impression!

STEP 1: Type your name, address, telephone, fax, and email address at the top of the page. Be sure to center this information. Then enter four spaces.

STEP 2: Type the date at the left-hand side of the page. Continue to type the rest of the letter on the left-hand side. Enter two spaces.

STEP 3: Type the employer’s name and address. If you only have the address of the company, then type ATTN: Human Resources. Enter two spaces.

STEP 4: Type the following: RE: Medical Transcriptionist position.

STEP 5: Type two spaces, and add the salutation, such as Dear Mr. Edwards. Always include a colon after the salutation. If you do not know the name of the employer, then type “Dear Human Resource Administrator.” Enter two spaces.

STEP 6: Type the first paragraph of the body of the letter. This paragraph should explain what is your reason for contacting the reader, and why you feel you are qualified for the job. The following is an example:

“I am seeking the position of Medical Transcriptionist as advertised on June 24 in the “Pleasantville Times.” I am qualified to work in your surgical office due to my prior experience transcribing operative reports for ten years at the Pleasantville Hospital Day Surgery Center. My excellent listening skills, computer skills, energetic manner, and extensive knowledge of surgical terms and equipment have enabled me to achieve my success.”

STEP 7: Enter two spaces. Type the second paragraph of the letter. This is the closing paragraph and needs to include some sort of instruction the reader should take. The following is an example:  I look forward to hearing from you to schedule a mutually convenient appointment. I am very enthusiastic about the possibility of working with you.

STEP 8: Type two spaces and add the following sentence:  Thank you in advance for your time and consideration.

STEP 9: Enter two spaces and type your closing, which should be “Sincerely” with a comma placed after it.

STEP 10: Enter four spaces and type your full name along with any appropriate title.


* Keep your cover letter to one page.

* You do not have to list every detail included in your resume for the cover letter, just enough to pique the interest of the reader. Don’t embellish. I know this is difficult to do, but just try and stick with your skills and accomplishments.


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